For commercial and industrial property
Leases in PDFs.
Reports in spreadsheets.
Let's join them up.
We set up AI that pulls key terms from your leases, keeps critical dates in one register and drafts your portfolio reporting from your own numbers. Your team checks every output. Tenant data stays private.
Critical datesNext 90 days
- Rent reviewWarehouse 3 · in 21 daysDueReminder sent
- Option noticeUnit 12 · in 45 daysDueReminder sent
- Lease expiryLevel 7 office · in 60 daysDueReminder sent
Sample data · not a real portfolio
Experience across
property groups
- ESR Group
- LOGOS
- Mirvac
Where property teams lose time
Most property groups already have the data. It sits in systems, spreadsheets and lease files that don't talk to each other.
01
Leases live in PDFs
Expiry dates, options and rent reviews sit inside hundreds of documents. Checking one clause means opening the file.
02
Reports are built by hand
Every month end, numbers are copied from the property system, spreadsheets and email into the board pack.
03
Dates surface late
An option notice or rent review comes up when the deadline is close, not when there is still time to plan.
What we set up
It works alongside the property, finance and document systems you already use. A person checks every output.
Lease summaries
Key terms from every lease
AI drafts a summary of each lease: expiry, options, rent reviews and make good. Your team checks it before it goes into the register.
Critical dates
One register, with reminders
Expiries, options and reviews sit in one register. The right person gets a reminder, with the lease summary, well before each date.
Portfolio reporting
Dashboards and a first draft
Occupancy, arrears and lease expiry in one dashboard, plus a first draft of the monthly or quarterly commentary from your own numbers.
Use case
A quarter end at a property portfolio
One reporting week: an overnight refresh, two lease expiries and the investor update. Sample portfolio, sample data.
6:00 AM Monday
The dashboard has refreshed overnight from the property system: occupancy, arrears and lease expiry by asset.
9:00 AM
Two leases expiring next year have no renewal talks yet. Each asset manager gets a reminder and a drafted tenant brief.
Wednesday
AI drafts the quarterly investor update from the same numbers. The fund manager edits the commentary.
Friday
The fund manager approves the update. Tenant contacts stayed masked the whole way.
Sample dashboard
The whole portfolio in one view
Lease expiry by year, occupancy by sector and the tenants behind next year's expiries, refreshed daily. AI drafts from the same numbers.
In their words
Fabricio worked closely with me to create a [Business Intelligence] dashboard to transform our portfolio reporting. The dedication he had for the project shows in the final product, which created much needed definition and structure to our data. I can't emphasise how instrumental this is, both senior management and operational analysts alike depend on it for data visibility, time effectiveness and alignment of critical information. I would recommend any organisation to look into data management and analytics with Fabricio. An investment that will pay dividends.
Data privacy built in
Lease terms and tenant details are commercially sensitive. We treat them that way.
Leases, tenant financials and investor reports stay out of personal AI tools.
01
Business AI plans
Set up on business plans where your data isn't used for training.
02
Details masked
Tenant names and contacts are masked before AI drafts anything.
03
A person approves
Every summary, letter and report is checked by your team. Onshore hosting is available.
Made for
- Industrial and logistics
- Office
- Business parks
- Retail centres
- Data centres
- Property funds
- Developers
See it working for a property portfolio
Our commercial property example walks through lease expiries, occupancy and the investor update, step by step.
Talk to us: fdxsolutions.com.au/contact